Photos & files management
Product presentation
AccessPhoto makes possible to manage photographs and any kinds of documents.
You can search by topic, description, keyword, subject, date etc.
Several display modes for viewing your images or photographs.
AccessPhoto deals with the genealogy, the identity of a person, list of the
birthdays, etc..
AccessPhoto use the relative path in order to define a file,
so you will be able to move your files anywhere on you disk easily
or on another media CD-ROOM for example.
What to know before starting
1) First, define the folder where are located you files or
images in the field: Master photo directory
(configuration panel of the research screen)
indicate C:\My pictures for exemple.
For more detail see Hints to easily transport
...
2) In order to write a description on a file, click on the + sign
(explorer panel in the research screen)
reach the folder of your files and click on a file in
the right panel.
Write information In the database photo definition
screen.
Understand that you can install AccessPhoto many times you want.
So you can have a database in order to manage your www links,
another for your images and another for all other types of documents.
Hints to easily transport your files or images on another media
Here simple steps to follow in order to define an environment suitable for displacement:
Notes: You can edit directly the database ACCESS
with Microsoft Access version 97 and later version.
In the case for example that you would have assigned a bad path at step 2.
Menu..
Advanced search
Reserved characters : < and >
Allowed operators : AND OR (
) the comma replace
AND
You can enter a search like :
Example 1: (Excluding some persons)
(MARTIN DUVAL, MICHEL LAMBERT )
or LUC LEBEAUX
without
MARC LEGAULT or RAYMOND LEBLOND
I.e.: all photographs incluing Martin Duval and Michel
Lambert or all images of
Luc Lebeaux,
excluding in the same time all those from Marc Legault or
Raymond Leblond
Example 2: (Uppercases and lowercases are ignored)
( CAR or AUTOMOTIVE ) and
STÉPHANE HAMELIN
without
PONTIAC
Example 3: (The coma replace the AND)
(ANNIVERSARY or FESTIVAL),
STÉPHANE HAMELIN
Example 4: (Multiple use of the brackets)
( ( ( string1 or string2)
and string3 ) or string4 ) etc ...
NOTES:
Search is carried out through the topic, the title, description, the additional
reference
and as well as the FILE NAME.
The images are sorted according to: Year, month, day, topic, sequence, title
in ascending order or descending order.
Menu..
Definition of photographs at the database, tricks and easy ways
Do not hesitate to employ any kind of references, the references do not appear
during the visualization of your photographs but are useful to carry out
more refined search.
- For example if you have a number of photographs Black and White,
then indicate in the reference B & W.- One sees you on a photograph beside your car, then indicate Car, Honda, Automobile etc.
- You find the photograph very beautiful, indicate Higher Quality.
- You decide that this photograph will be used as an identification card for that person,
indicate Identification, at the time to carry out a search you will type then
Nancy and Identification and will see appearing only one photograph with the
total description of the person, her birthplace, the allergies, etc.- The photo was taken in a studio of photography, indicate Studio nursery, Studio Sears.
- You see an animal, indicate Cat, Dog, Bird.
- You see a suite, to indicate Bedroom, Drawing-room, Kitchen.
- Detail what you see, Pool, Limousine, Landscape.
- Describe a situation, Humour, Drame
- An improved photograph, indicate Special Effect.
Ask you questions : Where, When, How, What I see!
It's only to you to indicate references allowing you
to better manage your photographs, good pleasure.
The text that you enter is visible during the run and in full screen
mode,
if you to select the option [ Display of the text ] under the menu
of the display screen.
It is the part where you can identify the names of people,
context, the nature of the photograph.
Note that you can enter text directly under the photograph, i.e. from
the display screen, this text will be automatically transposed to the screen
[ Definition of photographs at the database ].
It is wise to define a place, especially if you have several photographs for a specific
day, when you carry out your search the places
will not be scattered. You can define by example
(3526 Baudelaire - Swimming pool) you will be able thereafter to raise all
photographs concerning your residence by typing only 3526.
In order to remove a topic press the button identified [ X ].
Only the topic of the list will be removed. The topic pertaining to the photograph will remain.
To modify a topic you will have to remove it and recreate another.
If you wish to rename a topic and make so that it is modified on each
photographs you will have to edit the database with Microsoft Access and
rename it from the menu options. The second possibility is to create the new one
topic and apply it on each photograph in a manual way.
This button makes possible to remove the link associate to a photograph, only the text which is
associated with the photograph, know that this button will not remove in any way the photograph.
See also the section: About the confidential display
Menu.
The way of using the sequencer
The sequencer is useful if you envisage to affect a sequence on a regrouping
photographs. You have for example several photographs of marriage according to a
same day
and thus decide to apply a specific order to display it, since the date
will be identical for each photograph. Here steps to be followed :
Note : The sequence is specific to the card that identity the
photograph, it exists once
for each photograph, this sequence can be also modified
directly under the screen [Database photo definition].
Menu.
Produce a print list
To modify a model proceed as follows :
Maintain the key < Shift > inserted during the opening of the model modrep1.doc by exemple, this will not activate the
macro.
Answer with < Activate macro > if a message invites you.
Modify the colors, borders... then save.
Suggestion to make a copy of the file as a preliminary before any change.
Un select an image from the print list
When the button PRINT LIST SELECTION is pressed,
it is possible to un select an image from the print list using the sequencer,
you only have to click (once) on the image with the left button of the mouse.
In order to bring back in the list you just have to click again on the image.
Use of a preferred external viewer
A viewer is a software with which you can visualize your photographs
in various forms, that it is in the form of miniatures or real size,
you can make ravel these photographs and achieve various specific functions.
When you use a viewer, you reach a repertory and be able
to see the contents displayed at your screen.
AccessPhoto is able to establish a certain communication towards
these various viewers which exist on the market.
AccessPhoto on a easy way to understand sends the result of your search to
these
various viewers in respecting the order also.
Your preferred viewer will display the photos found by
AccessPhoto in the shape of miniature or other.
After having entered a word, a topic, etc, and have carried out a search,
AccessPhoto
will open automatically your external viewer and you will have feeling
that the viewer is an integral part of AccessPhoto.
AccessPhoto can function with all these
viewers which exist on the market,
The process is simple, an exchange repertory must exist on the station,
short cuts are created in this repertory,
the short cuts represent the result of search and are numbered
in order to respect the order found by AccessPhoto.
The viewer has just to be pointed on this repertory and you are in business,
you are able to visualize the photographs.
Under Windows 95,98,2000 and Windows NT when you work with a short cut,
it's like if you work on the original file, a short cut represent in
reality a pointer towards the original file and occupies a negligible space.
Note when you want to use Acdsee : After
having carried out a search,
Acdsee will present only one photograph at the screen, type key < ENTER >
and you will see appearing the images in the form of miniatures.
Here steps to follow to use a preferred viewer :
This exchange repertory is constrained to exist on unit C :
You can remove the short cuts in any time as good seems to you,
but be aware that the software has the responsability to empty and recreate according to the need any way.
Menu.
Use of a favorite image editor
Five programmables buttons allow you to associate a favorite image editor
of your choice. These buttons allow you to open the current photograph
with the editor of your choice. This facility is accessible in any time,
in display mode, when you use the sequencer
or when you are on the browser of files.
To define the buttons you just have to reach the search screen
under the [configuration] panel, find your favorite editor with the button or
by typing the complete path with the program name
then press the button [Apply].
Compatible with the majority of the editors of photograph having been
built in order to respect the standards.
Note : If the icon of your editor does not appear in the display screen
it's probably that the path is badly defined.
Menu.
About the confidential display
Some times, it may be that when you carry out a search that you
will want that certain photographs will not be shown among the batch. For
example,
you are naked on a photograph and do not want that this picture be displays at
the screen
when you made a search on your name. By default confidential photographs
are not displayed, if you want to display all kind of photos you will have
to reach the search screen under [configuration] panel and notch
the box [Allow confidential display].
Insofar as you want to indicate that a photograph is a confidential type,
you will have to also notch [Confidential display]
at screen [Database photo Definition].
Menu.
About the language
This software supports at present two languages, English and French, you can
switch mode any time, even during the run,
since the software is multi-task.
To define the language of your choice please reach the search screen under
[ configuration ] panel, select the language then press the button [ Apply
].
Take note that you can redefine the language as good seems to you,
by reaching directly the database you are able to modify the wording,
the menus etc, even the errors messages can be retranslated in the language
that you want (According to the character set supported).
Menu.
About the Database
The version of the database delivered with AccessPhoto is Access 97
nevertheless, if you have Access 2000 or Access XP, AccessPhoto
supports these versions. So you can then convert the database as good
seems to you. AccessPhoto also supports data importation coming from 2000/XP
even if you have only Access 97 installed.
Converting the database to your version of Access will give you the ability
to personalize the database, adding forms, tables, queries ...
and manage yourself your database.
The database is composed of the following tables :
Configuration :
Contains the elements which are backed up when you leave the software,
example : the mode Normal/Full Screen, One by one/Display two photos, also different elements
proper to the configuration of the software.
Libelle :
Contains the wording, the names of buttons, the names in the menus.
according to the English or French language.
Messages :
Contains the errors messages or informative which can occur
during the use of the software, these messages are definite English or French.
Photo :
Contains the identification card of your photographs.
PhotoGrp :
Contains the list of topics which appear on the drop-down list.
You can edit directly the database ACCESS with
Microsoft Access version 97 and later version.
The database must be found in the same repertory or
sub-directory that the AccessPhoto.exe program.
Please note that when you modify the database directly, you must leave the
software,
if you do not do that, you will perhaps not be able to modify the information
being given
that certain records could be locked (in progress).
See also the section - Presentation
of the product
See also the section - About the
language
Menu..
To drag and drop files on the target or on the icons
To insert files directly in the database, DRAG and DROP the file from windows
explorer to the target.
- Internet references(www) are supported
- E-mail Address coming from address book are supported
- The images files can be drop in the same way
- All types of documents are supported
Icons representing <Web <Mail> <Doc 1 to 3> <Audio> <Video>
will be define automatically dependently of the file type.
You can insert several files massively at the same time,
however, if you want to massively inform a description for each file or image
I suggest proceeding by the replication.
To reference an image coming from the Internet
you must proceed like this:
- Go over the image with the mouse
- Click on the right button of the mouse
- Click the option properties
- *Select and Move the URL to the target
*To select it is necessary to maintain the left button
of the mouse from the first character of the URL until
the end of the string.
You can directly drag and drop a file on one of the following icons :
<Web <Mail> <Doc 1 to 3> <Audio> <Video>
when the filling-card is already existing.
Menu..
Supported files
ART PFS First Publisher BMP Microsoft Windows and OS2 bitmaps CUR Microsoft Windows Cursor files CUT Dr. Halo DIB Microsoft Windows Device Independent Bitmaps EMF Windows Enhanced Meta-files EPS Encapsulated Postscript GEM GEM Raster files (Digital Research) GIF CompuServe Graphics Interchange Format HRZ Slow Scan Television ICO Microsoft Windows Icon files IFF Interchange File Format (Amiga Electronic Arts Deluxe Paint) IMG GEM Raster files (Digital Research) JPG Joint Photographics Experts Group LBM Interchange File Format (Amiga Electronic Arts Deluxe Paint) MAC Macintosh Paint MSP Microsoft Paint PBM Portable Bitmapped Graphics PCD Kodak Photo CD PCX ZSoft PC Paintbrush PGM Portable Greymapped Graphics PIC Pictor PC Paint PNG CompuServe Portable Network Graphics PNM Portable Anymapped Graphics PPM Portable Pixmapped Graphics RAS Sun Raster files RLE Run-length Encoded BMP files TGA Targa TrueVision Files TIF Tagged Image File Format (PC or Mac) WMF Windows Meta-files WPG Word Perfect Graphics - Bitmap WPG files only
For additional assistance do not hesitate to communicate with
Techical support
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